Guidelines presenters 

 

Guidelines for paper presenters

1. All paper presentations are allocated a certain timeslot within a panel. We have foreseen 15 minutes for each presentation. All panels have 3-5 paper presentations and last 1 hour and 45 minutes. This means that after the paper presentations, there is time for discussion/Q&A. It is also possible that the panel chair decides on allocating space for intermittent discussion/Q&A after each individual paper. 

2. If you wish to use any visuals, please prepare your presentation in PowerPoint or PDF-format. If you are using any online clips/materials, make sure you test these prior to the start of the panel.

3. You can bring your presentation on a USB-key, as a desktop will be connected to the audiovisual system in each conference room. Alternatively, you can send it to your panel chair (or session organizer). There is no time to connect and disconnect personal laptops for each presentation, as this may cause technical difficulties. 

4. We recommend you go to your conference room 10-15 minutes before the start of the panel to ensure all is set up correctly.

 

Guidelines for session organizers and/or panel chairs

1. All paper presentations are allocated a certain timeslot within a panel. Please do not move around the order of the papers after publication of the final conference program. 

2. We have foreseen 15 minutes for each presentation, please ensure time is kept properly so each of the presenters has an equal amount of opportunity for presentation and feedback. All panels have 3-5 paper presentations and last 1 hour and 45 minutes. After the paper presentations, there will be time for discussion/Q&A. If you wish to have a Q&A directly after each paper, this is also fine - make sure you communicate this to the paper presenters.

3. For double panels (6-10 presentations), please stick to the scheduled break between the two sessions. 

4. Presenters can bring along their presentations on a USB-key (in PowerPoint or pdf format), as a desktop is connected to the audiovisual system in each conference room. Alternatively, they can send* you the presentation as session organizer, so that you may download it onto the room's desktop or your personal device. We prefer you don't use a personal laptop, however, as this may cause technical difficulties. That said, you may choose to do so. In this case, please decide in advance and be present at the room 20 minutes in advance. Make sure you have the presentations backed-up on a USB key just in case. Also, if you are using a Mac, please make sure you bring along an adapter (all rooms are fitted with regular HDMI cables).

5. If you come with everything ready on a USB-key, please come to the conference room 10-15 minutes before the start of the panel to ensure all can be set up correctly.
 

*As many universities use two-step verification protocols, make sure you're not blocked from your email and get stuck without a download. If you'd like to test anything in advance of your panel, come see us at the registration desk.

 

Guidelines for roundtable organizers

1. Usually roundtables do not include PowerPoint presentations. However, if you or any speakers do have these, please ensure you have collected them in advance to help with time.

2. If you have any PowerPoint or other audiovisuals to show, bring them along on a USB-key. In each room there is a fixed desktop connected to the audiovisual system. 

3. We recommend you go to your conference room 10-15 minutes before the start of the panel to ensure all is set up correctly.